Your responsibility
It is your responsibility to read all the information about the tour you wish to purchase, including prices and notices, itinerary descriptions, what is included and what is not included in the tour price, cancellation and refund policies, terms and conditions, and special instructions before you make a reservation. Once you book the tour, that means you have read, fully understood, and totally agree to all the information in this tour.
E-ticket
E-ticket will be sent to you by email after we have confirmed your order and arranged the relevant pick-up service. In the E-ticket we will provide you with all the details of your trip, so please read it carefully and understand all the details.
Payment Method
An initial deposit of $3,000 USD per person is required to book a cabin, except for Antarctica Express Air-Cruises, where the deposit is $1,500 USD per person.
The balance is due in full 120 days prior to departure. Payments can be made by wire transfer, PayPal, or by major credit card. Wire transfer costs are to be borne by the sender. Payments by PayPal and credit card are subject to a 2.7% fee (however, the 2.7% fee is not charged on the deposit).
Notice before departure
1. Submit your participation form 120 days prior to your trip. Please read the Antarctic Cruise Manual carefully before your trip. Review the Health & Safety Plan on www.antarctica21.com/health-and-safety-plan/. See the clothing and gear requirements. Check the validity of your passport and obtain any required entry visas. Ensure that your luggage does not exceed the 20 kg (44 Lb.) weight limit. Review the Contingency Plan applicable to Antarctic flight delays.
2. Book flights according to the required arrival and departure times. Remember that scheduling tight connections is never wise when traveling to remote places with limited services. Protect your travel investment by building some buffer in your travel plans in case of problems with luggage delivery, flight delays etc. In case your flight is delayed for reasons beyond your control, Toursforfun.com will do everything possible to accommodate your late arrival. However, Toursforfun.com cannot assume any responsibility for any resulting complications, including your inability to join the expedition. We recommend that you purchase a trip cancellation and interruption insurance policy to cover this risk.
Itinerary
1. Every effort will be made to adhere to the planned program. However, with this type of adventurous travel to Antarctica, changes to the itinerary may occur due to severe and changeable weather. We need to emphasize the fact that weather conditions are unpredictable, and that safety is always the paramount concern on any Antarctic voyage. For this reason, we reserve the right to change the itinerary described due to weather conditions or other factors beyond cruise’s control without consulting the participants. The use of substitute means of conveyance, accommodation, infrastructure, and/or services will be carried out exclusively and according to cruise’s judgment. It is understood that such decision will be made to ensure the safety of air, land, and sea operations, accomplishing the itinerary of each tour, maintaining standards of service similar to the ones originally arranged, and in the best interests of all the passengers. Participants have no right to any refund or other considerations in the event of using substitute means of conveyance, accommodation, infrastructure, and/or services.
2. We have the duty to advise passengers that all expeditions are subject to constantly changing weather conditions in the visited regions and that the safety and comfort of passengers and crew will never be put at risk by taking actions that may result in a disappointing end to a unique experience.
Responsibility
1. Toursforfun.com is not responsible for any expenses incurred by the passenger in preparing for the voyage, including, among other expenses, non-refundable or penalty-carrying airline tickets, special clothing, visa or passport fees or other expenses related directly or indirectly to the trip. A tight time-schedule connection with the trips is unwise. For this reason, we strongly suggest that a flexible air ticket be held for your journey home. In no case will we be responsible for any expense or penalty incurred by the passenger deriving from a change in the start or end date of the tour.
2. Passengers should understand that there are certain known and unknown hazards involved in expedition voyages, which they accept willingly and voluntarily at their own risk at the moment of paying the tour fee. We shall not be responsible for any injury to persons (whether or not resulting in death) or damage to property arising out of any act of war, terrorism, insurrection, revolt or other civil or military uprising, pandemics or epidemics, occurring in the countries of origin, destination or passage. Toursforfun.com acts only as agent on behalf of shipping and transport companies, airlines, hotels, and other suppliers providing services that are included in the tour, and as such Toursforfun.com will exercise every possible care. However Toursforfun.com, its subsidiaries and/or associated agents shall not be held responsible for property loss or damage and/or any damages resulting from illness, personal injuries or death in the tour. By accepting Toursforfun.com’s Terms and Conditions, the passenger also accepts without reservation the provisions contained in the Passenger Contract in use by the shipping and transport companies, airlines, hotels, and other suppliers providing services that are included in the tour.
3. Any restriction, delay, prohibition, cancellation and/or event or sequence of events that occur at the national or international level, and that are caused, directly or indirectly by epidemic or pandemic events, such as, for example, the Coronavirus, will be considered as a fortuitous event or force majeure for all legal purposes.
4. Toursforfun.com strongly urges passengers to check with their insurance agent to make sure that they are adequately covered for all eventualities. In the case of a medical problem arising during the tour, including those related to pre-existing conditions, accidents, or supervening illnesses, whether suspected or confirmed, which results in costs for evacuation or repatriation, the responsibility for payment of these costs belongs solely to the passenger. We require that such eventualities are covered by travel insurance. If not covered by travel insurance, the responsibility remains with the passenger, and we specifically decline any responsibility whatsoever.
5. These tours are intended for people in reasonably good health and does not have any physical or mental conditions or other condition or disability that can create a hazard to himself/herself or other participants. Admission to a trip organized by Toursforfun.com is subject to the completion of a trip participation form, as established above in the General Booking Terms. Declares under his/her sole and unique responsibility that the information delivered in the form is true, complete, and updated to the time of travel and that he/she complies with all sanitary requirements and is fit and fully able to participate in the voyage, is able to take care of himself/herself during the voyage and will not be an obstacle for the enjoyment of the trip for all other passengers; an individual may be denied participation in a tour, or his/her participation in certain activities may be denied or restricted by an Cruise leader, if that individual’s health or state is at risk, if an illegal act is committed, or if his/her behaviour becomes detrimental to the safety, enjoyment or wellbeing of the group. Should a Cruise leader take such action, that person would not be entitled to any refund whatsoever. If the disturbing behaviour or damage (as described above) should occur, all costs resulting from this shall be charged exclusively to the passenger.
Adventure Activities
1. The adventure activities in the tours are all safe. But like with all physical activities, when taking part in an adventure activity there is potential risk of personal injury. In signing up for an adventure activity, participants expressly assume the risks associated with the activity and release Toursforfun.com and its representatives from liability and waive all claims. Participants in adventure activities must ensure that their travel insurance policy covers the activity.
2. To take part in an adventure activity, participants must be able to communicate in English, and must listen to and follow the instructions of the guide in charge. Participants who cannot understand the instructions must inform the guide in charge right away. At his or her discretion and for any reason whatsoever, the guide in charge can deny or interrupt an individual’s participation in the activity. If participation is denied, Toursforfun.com will refund the participant’s money paid for the activity, without further obligation.
3. When considering participation in an adventure activity, before starting the voyage participants are expected to undergo a medical check-up to ensure they are fit to participate in the activity. It will be Toursforfun.com assumption that participants have done so and that they will be advised against participation in an adventure activity should there be any health concerns. For safety reasons, the guide in charge of the activity may ask participants to perform a trial to test their skills and fitness level.
Disclaimer
The tours listed on this website are operated by independent travel providers. We are an agent for tour providers, transportation, sightseeing and hotel accommodation. Toursforfun.com (a division of Ctrip) is not responsible for accidents, including loss of or damage to property, ambulance, death in transit, and all delays and irregularities. Settlement will follow the rules specified by airlines, hotels, bus companies, etc. Toursforfun.com (a Ctrip company) is not responsible for any expenses or damages arising from any dispute between you and the tour provider or third party, including all matters relating to this website or the use of information on the website, and you may not make any statements against Toursforfun.com (a Ctrip company) and all its members and affiliates.
Cancellation Made Within
PAYMENT, CANCELLATION AND REFUND POLICIES
The following payment, cancellation and refund policy will apply in the case of individual bookings; in the case of charters (booking of the entire tour and vessel) or group bookings specific payment, cancellation and refund terms can be negotiated and agreed upon by separate contract. In the case of cancellation of a booking, which must be done in writing by the passenger, the following terms will apply:
* Cancellation received up to 180 days prior to departure: there will be a full refund of the deposit received, less a $1,000 USD per person processing fee that will be retained by Antarctica21.
* Cancellation received between 179 and 120 days prior to departure: there will be no refund of the deposit paid.
* Cancellation received between 119 and 90 days prior to departure: there will be a refund of 10% of the amount paid, provided that the final payment has been received.
* Cancellation received between 89 and 60 days prior to departure: there will be a refund of 7.5% of the amount paid, provided that the final payment has been received.
* Cancellation received between 59 and 30 days prior to departure: there will be a refund of 5% of the amount paid, provided that the final payment has been received.
* Cancellation received between 29 and the departure date: there will be no refund whatsoever.
Upon cancellation, the passenger releases the cancelled cabin and all rights over it to Antarctica21.
We strongly recommend all passengers to purchase a travel cancellation and interruption insurance as protection against an unforeseen event which may force them to cancel their booking before departure or leave a tour while it is in progress.
Use of Personal Data
Passengers’ personal data collected by Toursforfun.com are used exclusively to provide the services of the tour booked, and to manage the passenger’s security, safety, and well-being during the tour. As necessary, data will be shared with third party service providers, such as transportation, accommodation, and insurance providers, who collaborate with Toursforfun.com on the delivery of the tour. Data will also be shared with authorities as required by law, applicable regulation, or court orders.
Photography and Video Authorization
Passengers extend Toursforfun.com permission to take their photograph and video during the voyage and authorize Toursforfun.com to make use of such photographs and video for promotional purposes and to illustrate the trips organized by the company. Passengers who do not wish to be photographed or videotaped during the voyage must inform Toursforfun.com in writing, prior to the voyage. Toursforfun.com will not be held responsible for the usage of photographs and/or videos taken by third parties during the tour.
Legal Notice
This Agreement is between the Guest and Toursforfun.com. This agreement is governed by and in accordance with the laws of the State of California, U.S.A. and is not inconsistent with its terms. By using and enjoying the services provided by Toursforfun.com, the customer agrees to submit to the exclusive personal jurisdiction of the courts of Los Angeles and California, and therefore agrees to unconditionally abide by all legal provisions of the courts of Los Angeles County. If any provision of this agreement is invalid or unenforceable, such provision shall be enforced to the maximum extent possible.